CO129-460 - Governor Sir Stubbs - 1920 [1-4] — Page 427

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due to the Covernment, when I joined the Colonial

service in 1899, was as follows, approved by the Government,

and, I understand, designed by the then Colonial Treasurer,

The bills, which were bills and receipts in one were, PA Boon de

made out, hended to the shroff for distribution to the firma

or individuals concemed. Later, except in the case of such be

paid by cheque or cash in this office, the shroff called and

collected the sums due, giving his receipt. There were no

mean of knowing what bills had or had not been paid, nor

how much money was in the hands of the shroff. Such money

as he had collected but had not paid in to the bank, was kept

in a safe at the Sailor'e Home, of which he Flone hed a key,when

money was paid in to the bank, which“It was on alternate

days, the shroff was supposed to produce to the accountant

all the money he had colledted since the last paying in day,

and this amount was entered on the paying in slip, the money

paid in to the bank, and the bank's receipt handed to the

accountant. The theory appears to have been that if any

money was short, the shroff's sureties would make good the

loss to the Government, and this was their only security.

4. As Assistent Harbour Master I was not in a position

to object to the system, but when I became Harbour Mester in

1907, I pointed out that the sum in which the shroff was sec-

ured was insufficient and receameded that it be increased to

a sum dommensurate with those he was in the habit of handling,

This was not approved. I then gave instructions that the

shroff was to collect no money outside the office, at the same

time issuing a circular to all firms and others who had, or

were likely to have, financial dealings with the Department,

requesting them to pay all sums due by cheque, or if in cash,

to this office only, as the shroff had no authority to collect

any money elsewhere, or to give a receipt. I also arranged

that any money remaining in hand, received after banking

hours -- should be deposited in a safe in this office, the

Chief Clerk holding the key. This, I conceived, was the best

I could do, under the circumstances, to secure the safety of ·